G&A Partners

  • Office Manager

    Job Locations US-TX-Houston
    ID
    2019-1168
    Category
    Oil & Gas
    Type
    Regular Full-Time
  • Overview

    For over 20 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology.

    G&A Partners is partnering with an innovative, midstream company, who is looking for an Office Manager to join their dynamic team.

     

    POSITION SUMMARY:

    Seeking an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help improve company procedures and day-to-day operation.

    Responsibilities

    • Greets and directs visitors
    • Coordinates all day to day operations, oversees administrative operations, front desk as well as staff schedules
    • Handles the office and assists with tasks like basic photoshop, excel spreadsheets and keeping track of new and on-going projects
    • Assist with Onboarding Process for New Hires
    • Maintains appointment calendar and other schedules as required
    • Answers telephone and directs to appropriate extension
    • Follows up on customer calls, and sends messages on Company's behalf
    • Maintains inventory of office supplies and reorders as necessary
    • Multi-tasks and takes on a wide variety of different tasks and projects simultaneously
    • Plan in-house or off-site activities, like parties, celebrations and conferences
    • Assists with specific administrative support for executive team
    • Assists with some travel scheduling/booking for Executives
    • Able to coordinate and run errands with vendors
    • Ensures cleanliness of the facility
    • Receives, sorts, and distributes incoming mail and packages daily
    • Coordinates the pickup and delivery of express mail services (FedEx, UPS, etc.)
    • Maintains conference room and reception area to maintain professional image
    • Orders, receives, and maintains kitchen supplies including water, snacks, and plastic utensils
    • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
    • Performs other job-related duties as assigned

    Qualifications

    • Business Acumen - Ability to grasp and understand business concepts and issues.
    • Communication, Oral - Ability to communicate effectively with others using the spoken word.
    • Communication, Written - Ability to communicate in writing clearly and concisely.
    • Professionalism – Ability to display professional standards when performing activities or providing services.
    • Friendly - Ability to exhibit a cheerful demeanor toward others.
    • Conflict Resolution - Ability to deal with others in an antagonistic situation.
    • Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
    • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
    • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
    • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
    • Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.
    • Management Skills - Ability to organize and direct oneself and effectively supervise others.
    • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

    EDUCATION & REQUIREMENTS:

    • High School Graduate or General Education Degree (GED): Required
    • Associate's Degree or Bachelor's Degree: Preferred
    • 2 plus years of experience in Administrative/Office
    • Proficient in Microsoft Office Suite

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