For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking an Assistant Project Manager to join its team in Dallas, TX.

Summary

The Assistant Project Construction Manager is responsible for assisting the team with projects from inception to completion. This position oversees data coordination in accordance with company policies and guidelines and provides critical support for internal and external teams; Development, Construction, Finance / Accounts Payable, and Legal among others throughout the life cycle of construction transactions and projects as well as ongoing construction management. Additionally, this role is involved with entitlement applications, construction scheduling, AIA and other contract preparations, invoice to contract reconciliations, and assembling due diligence documentation.

• Assist team in bid preparation, procure proposals and agreements on due diligence information including but not limited to purchase orders, master contracts/agreements, environmental assessment, geotechnical report, survey, topography map, utility verification letters, appraisals, permits, title, etc.
• Maintain and track all project-related documents including correspondences, permits, agreements, sketches, submittals, drawings, spreadsheets, notes, etc. Address project data integrity and documentation is accurate and timely.
• Track project status and manage issues and risks to include evaluation of progress/quality/ costs and developing action plans to address gaps throughout project life cycle
• Coordinate and support activities for new developments including but not limited to budgeting, planning and design, project timeline and milestones, service contracting, project implementation oversight and project closure. Additionally, coordinate internal communication set ups, and files, project specific requirements and communicating with all internal and external stakeholders.
• Assist team and Accounting team with invoices to include payment application cost review and reconciling contracts and consultant costs against budgets, building CTRs, etc.
• Assist with bi-monthly invoicing approval process and work with internal accounting team on communicating with third-party payees on billing requests and/or revisions.
• Review subcontractor invoice packages, obtaining missing documents including W9's, COi's, requisitions for payment, waiver, and release of lien documents, second and third tier payment confirmation, managing the joint check process, ensuring subcontractors are being paid on time and in accordance with the subcontract, and ensuring outstanding items are being addressed in a timely manner.
• Work closely with internal and external project and construction management partners to include the payment of incoming or future purchase orders, monitoring budgets and documentation related to construction financial activity.
• Produce project management reports that track the scope of work, budget, third parties billing progress, and schedule.
• Submit requests for pricing proposals (RFPs) to vendors/consultants as needed.
• Work closely with the project financial team and closeout process including addressing final invoice packages from subcontractors, final lien waivers process, coordinating receipt of warranties with contractor prior to payment of retention.
• Coordinate with contractors on project specific items including but not limited to requisition due dates, invoice requirements, paperwork management, and to request missing or inaccurate information.
• Following project closure, liaise with internal Operations/Facilities teams to manage project turnover, including transfer of all O&M documents (warranties, preventative maintenance guides, procedures, etc.)
• Continuously provide input on best practices for process and technical improvements relating all key activity.
• Other special projected as assigned.

• Bachelor's degree; however, three to five years of experience in a similar role in lieu of a degree
• Two to three years' experience in the construction industry with solid construction process & terminology (required)
• Three to five years of project management experience required to include: project planning; cost, time, and quality management; contract administration; entitlement processes and tenant improvement
• One to three years of MS Project scheduling and implementation (preferred)
• Two to three years' experience with Adobe Acrobat, Word, Excel, Outlook, Access, PowerPoint, etc. (required)

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.